Data Element Details

The Data Element Details page allows users to identify attributes and form relationships for each data element; and to post comments.

DATA ELEMENT ATTRIBUTES
Definition
  • Explains the meaning of the data element/term displayed, if available.
    • The definition column displays the meaning of the data element, if provided by the source. If a definition for any terms is available, the data element name(s) also displays in the definition column, with a hyperlink to the detailed information pop-up window.
    • When users click the definition hyperlink, the Data Element Detailed Information window pops up. The window displays the data element name in the top bar, followed by a table with columns identifying the definition, definition source, and category.
Field Label
  • Standardized label(s) for the fields that collect data in the source (form or online screen or in a database). For data elements used in tables or sub-sections, the field label is a permutation of the row and column header separated by a delimiter (|). Some data elements have more than one field label because all labels are equally prevalent or used in different formats, based on the data analysis effort.
    1. In Figure 1, the matrix table did not have field labels, but did have row and column headers. The field labels are displayed in order: Program Staff | First Quarter Staff Years, Program Staff | First Quarter Dollars, A S & T Staff | First Quarter Staff Years, A S & T Staff | First Quarter Dollars. 
      Set
      • A group of relevant data elements that often appear together, such as elements from the same table or section in a form; e.g., elements of an address.
      Figure 1
    2. In Figure 2, the field labels are displayed in order: Sworn Officer Positions | Category Total, Civilian/Other Personnel | Category Total, Equipment/Technology | Category Total...etc.
      Figure 2
Data Type
  • Standardized format of the data stored in the database (e.g., text, decimal, integer, etc.).
    • Text: A combination of alphabetic characters and symbols
    • Integer: A number that can be written without a fractional component
    • Decimal: A number that includes a decimal point with one or more digits to the right of the decimal point
    • Date: Calendar date that can be displayed in any date format
    • File: An object that handles data
    • Boolean: A variable that allows only two possible values; e.g., True or False
Data Format
  • Approach to capturing data presented on a form or screen, such as text field, radio group, or dropdown list. Data elements used in databases or systems that do not have an interface may not have a data format.
    • Radio Group: A graphical control element that allows the user to choose only one of a predefined set of options
    • Check Box Group: A graphical control element that allows multiple selections within a predefined set of options
    • Check Box: A graphical control element that requires the user to select from among the options presented
    • Text Field: A single-line text box that allows the user to input information
    • Text Area: A multi-line text box that allows the user to input information
    • File: A field that collects a file attachment
    • Drop-down: A list box that allows the user to choose one option from a list
    • Calendar Drop-down: A drop-down menu, combined with a text field, which allows the user to enter or select a date
List of Values
  • A list of predefined, allowable values for a data element e.g., radio group, checkbox group, or dropdown elements). Data elements that appear on multiple forms may have overlapping or conflicting lists of values. In these cases, CDER Library provides all values, and users select applicable values.
Data Element Minimum Length/Value
  • The fewest number of characters or smallest value that will be accepted by the given data element. “To be determined” (TBD) is denoted when there is not enough information to propose a standard minimum length/value.
Data Element Maximum Length/Value
  • The greatest number of characters or largest value that will be accepted by the given data element. “To be determined” (TBD) is denoted when there is not enough information to propose a standard maximum length/value.
Instructions
  • Form/system-specific guidance for completing forms or systems fields (generally combined with the corresponding OMB control number in parentheses). If the OMB control number is not present, the form name or document name (for system documentation) is used instead.
Category
  • Line of business, such as financial assistance, procurement, budget/accounting, or agency-specific.
Analyzed By
  • The group responsible for analysis and standardization of the data element.
Definition Source
  • The source from which definitions originate (e.g., Uniform Grant Guidance, OMB Circular A-11).
Release Date
  • The date when the data elements, associated definitions, and attributes are published by an authorized body. Available for approved data elements only.
Found in (Number) Form(s)
  • List of form(s) that have the data element, each with its OMB number; and an expandable "+" symbol that, when clicked, reveals more attributes.
Report Downloads

The Data Element Details Downloads page allows users to download files containing information exactly as it appears (What You See Is What You Get (WYSIWYG)) in the same three formats allowable throughout CDER Library.

CSV
  • The CSV download file includes all information about the data element, date of download, search, and sort variables.
PDF
  • The PDF download mirrors the CSV download in a well-formatted PDF file.
XML
  • The XML download provides the information in Extensible Markup Language (XML) format.